[Code of Federal Regulations]
[Title 21, Volume 1]
[Revised as of April 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 21CFR14.60]
[Page 147-148]
TITLE 21--FOOD AND DRUGS
CHAPTER I--FOOD AND DRUG ADMINISTRATION, DEPARTMENT OF HEALTH AND HUMAN
SERVICES
PART 14 PUBLIC HEARING BEFORE A PUBLIC ADVISORY COMMITTEE--Table of Contents
Subpart D Records of Meetings and Hearings Before Advisory Committees
Sec. 14.60 Minutes and reports of advisory committee meetings.
(a) The executive secretary or other designated agency employee
prepares detailed minutes of all advisory committee meetings, except
that less detailed minutes may be prepared for open portions of meetings
which under Sec. 14.61, must be transcribed or recorded by the agency.
Their accuracy is approved by the committee and certified by the
chairman. The approval and certification may be accomplished by mail or
by telephone.
(b) The minutes include the following:
(1) The time and place of the meeting.
(2) The members, committee staff, and agency employees present, and
the names and affiliations or interests of public participants.
(3) A copy of or reference to all written information made available
for
[[Page 148]]
consideration by the committee at the proceedings.
(4) A complete and accurate description of matters discussed and
conclusions reached. A description is to be kept separately for the
following portions of the meeting to facilitate their public disclosure:
The open portions specified in Sec. 14.25 (a) and (b), any closed
portion during which a presentation is made under Sec. 14.25(c), and
any closed deliberative portion under Sec. 14.25(d). The minutes of a
closed deliberative portion of a meeting may not refer to members by
name, except upon their request, or to data or information described in
Sec. 14.75(b). Any inadvertent references that occur are to be deleted
before public disclosure.
(5) A copy of or reference to all reports received, issued, or
approved by the committee.
(6) The extent to which the meeting was open to the public.
(7) The extent of public participation, including a list of members
of the public who presented oral or written statements.
(c) For a meeting that has a closed portion, either (1) the minutes
of the closed portion are available for public disclosure under Sec.
14.75(a)(6)(i), or (2) if under Sec. 14.75(a)(6)(ii) they are not
promptly available, the executive secretary or other designated agency
employee shall prepare a brief summary of the matters considered in an
informative manner to the public, consistent with 5 U.S.C. 552(b).
(d) Where a significant portion of the meeting of a committee is
closed, the committee will issue a report at least annually setting
forth a summary of its activities and related matters informative to the
public consistent with 5 U.S.C. 552(b). This report is to be a
compilation of or be prepared from the individual reports on closed
portions of meeting prepared under paragraph (c) of this section.
[44 FR 22351, Apr. 13, 1979, as amended at 45 FR 85725, Dec. 30, 1980]
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